Invoices

The SpaCLub WordPress Theme includes a built-in Invoice Management system that allows administrators to create, manage, and track invoices for customers. Invoices can be generated manually, linked to services, and shared with customers for payment tracking.

1. Access Invoices

  1. Log in to your WordPress Admin Dashboard.
  2. Navigate to SpaClub > Invoice.
  3. You will see a list of all created invoices.

This page displays all invoices along with their payment status and customer details.

2. Invoice List Overview

The invoice list table includes the following columns:

  • Invoice ID – Unique identifier for each invoice.
  • Title – Invoice title or reference name.
  • Due Date – Payment due date.
  • Amount – Total invoice amount.
  • Customer Name – Customer associated with the invoice.
  • Customer Email – Customer contact email.
  • Status – Invoice payment status (Pending, Paid, etc.).
  • Action – Manage invoice actions.
Invoice List

Use the Search field to quickly find invoices and pagination controls to browse records.

3. Add New Invoice

To create a new invoice, click the Add Invoice button located at the top-right corner.

Basic Information

  • Invoice Title – Title or purpose of the invoice.
  • Due Date – Payment deadline.
  • Invoice ID – Auto-generated or predefined invoice number.
  • Status – Invoice status (Pending, Paid, etc.).
Invoice Basic Information

Customer Information

  • Select Customer – Choose an existing customer.
  • First Name & Last Name – Customer details.
  • Email – Customer email address.
  • Country Code – Customer country.
  • Phone – Customer contact number.

Invoice Description

Use the built-in editor to add invoice notes, descriptions, or payment instructions.

Invoice Items

Invoice items define the services or charges included in the invoice.

  • Select Service – Choose a service from the list.
  • Item Title – Custom item or service name.
  • Item Cost – Price of the item.
  • Toggle Description – Optional item description.
  • Add Tax – Apply tax to the invoice.
  • Add Discount – Apply discounts if required.

The system automatically calculates the Balance based on items, tax, and discounts.

4. Saving the Invoice

  • Click Save Changes to create the invoice.
  • The invoice will appear in the invoice list.
  • Invoice emails and notifications can be sent based on system settings.

Tip: Always verify customer details and invoice amounts before saving.